The following factors need to be considered to decide whether sap workflow should be used for the business situations.
1. Human factor: SAP workflow is more appropriate for the automation of business processes which involve people. As discussed in our example, there is human intervention, i.e subordinate submits leave application, superior approves the same and so on.
2. Repetition: SAP workflow is usually used to automate repetitive, mundane business scenarios which are carried out at good frequency.
3. Sequence: More importantly, the business process process which should be automated should follow a predefined sequence of steps.
4. Costs: The time and cost (saved in avoiding paper based flow of work, enabling automatic task distribution and monitoring of tasks) need to be considered versus the effort involved in implementing workflows.
5. Structure: The organization should be structured, to allow for automatic routing of tasks to superiors and so on.
Also See: What is General Ledger Planning in SAP?
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