Step by Step Asset Accounting Configuration

Asset Accounting is an important module in SAP and manages assets of an organisation by master records. Asset accounting is a sub ledger to the SAP FI module for managing the Asset records.

Asset Accounting Step by Step configuration

Step 1 – To Copy Chart od Depreciation

EC08 – IMG>Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Copy reference chart of depreciation/depreciation area

Step 2 – Assign Company Code to Chart of Depreciation

OAOB – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Assign chart of depreciation to company code

Step 3 – Assign Financial Statement version to Every Depreciation Area

OAYN – IMG >Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Specify statement version for asset reports

Step 4 – Identify Your Asset Classes

Step 5 – Identify Your Account Determination & Screen Layout for Your Asset Classes

SPRO – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Asset Classes > Specify required entries for asset master data

Step 6 – Identify Your G/L Accounts for Your Asset Classes

Step 7 –  Define Your Number Range

AS08 – IMG > Financial Accounting > Asset Accounting > Organizational Structures > Asset Classes > Define number range interval

Step 8 –  To Determine Depreciation Areas in Asset Classes and Screen Layout

A021 – IMG > Financial Accounting > Asset Accounting > Master Data > Screen Layout > Define screen layout for asset depreciation areas

OAYZ – IMG > Financial Accounting > Asset Accounting > Valuation > Determine depreciation areas in the asset class

Step 9 – Generate Asset Classes From GL Accounts

ANKL – IMG – Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Asset Classes > Generate Asset Classes from G/L Accounts

Step 10 – Complete Data for Asset Classes Setting Required Entry Fields

SPRO – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organization Structures and Master Data > Asset Classes > Specify requires entries for asset master data

OAYZ – IMG > Financial Accounting > asset Accounting > FI-AA Implementation Guide (Simplified Version) Organizational Structures and Master Data > Asset Classes > Enter default values in asset classes

AO90 – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Assign additional G/L accounts for transactions/depreciation

Step 11 – Setting up Special Asset Classes

OAYK – IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount for LVA + asset classes > Specify amount for low value assets

OAY2 – IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount for LVA + asset classes > Specify LVA asset classes

Step 12 – Specify Intervals and Posting Rule

OAYR – IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Specify intervals and posting rules

Data transfer from a legacy system is usually the first activity that you need to perform in a new production system after configuration and asset classification.You can either transfer data automatically from a legacy system using any of the following :

1) T-Code :AS91

Before going to AS91 you need to set the Company Code transfer i.e.Goto

>IMG

>Fin Accounting

>Asset Accounting

>Asset Data Transfer

>Prameters for Data Transfer

>Data specifications

>Specicfy transfer date/last closed financial year

Set the transfer date to 12/31/current year – 1 for your company code (e.g., If the current year is 2003, you will use 12/31/2002 as the base transfer date).

Now Goto AS91

IMG Menu Path:

>Financial Accounting

>Asset Accounting

>Asset Data Transfer

>Manual Online Transfer

>Create/change/display Legacy asset

>Create Old Assets

>T-Code : AS91

The procedure is the same as in Create asset. In addition, you also have the feature Takeover values where you enter the Acquisition and Production costs and the accumulated depreciation values for the different depreciation areas.

1), Enter your asset class field in for your company code

2), On the Master Data screen:

3),Enter a description of the old asset.

4),Enter a capitalized date of 01/01/Current year – 2

5),Enter business area on the Time Dependent data tab screen

6),Click on <Takeover Values>

·Enter an acquisition value in the Book Depreciation column

·Enter the following ordinary depreciation values:

-Area 01 (Book): your value

-Area 10 (Tax): your value

E.<Save>

F.Display the asset using the Asset Explorer

2.In addition to the manual transaction,there are three more methods for transferring legacy data automatically :

a) For large quantity of legacy data through a Batch Input procedure (RAALTD01)

b) Very large quantity of legacy data through Direct data import (RAALTD011)

c) Several Hundred Assets ,through Transfer with Micrsoft Excel.

Also See: Schedule Line Categories and Schedule Agreements